Office Assistant

Job Description

Want to apply? Here is the OUB Staff Application 2017

Summary

This position serves as office assistant for a camp for children and youth who are blind or who have visual impairments.  The main goal of the camp is to provide a fun and educational setting which promotes independence and quality of life for children and adults with visual impairments.  This position is responsible for varied secretarial duties such as organizing all documents related to the camp including employee and camper files, which contain confidential information such as health forms and evaluations, and camp documentation, such as licensing and/or accreditation documents, state and local reporting, answering phone calls, managing camp mail, and other administrative and secretarial duties of a varied nature.

The office assistant also serves as assistant to the Camp Director and may be asked to perform a variety of duties, such as purchasing supplies, organizing workshops and classes, assisting with food preparation and clean up, special events, and driving campers and staff on field trips.

Specific Responsibilities

Maintain all staff and camper files, including health forms, maintaining confidentiality

Assist the Camp Director with camper registration and check-in/check-out procedures

Ensure copies of needed forms are available at all times for check-in/check-out

Keep safe custody of all files, books and documents belonging to OUB

Act as an information source for matters related to OUB Camps.

Monitor weather at Camp Optimist and various locations where campers and staff will be and inform Camp Director and/or Lifeguard or Program Director of threatening weather as instructed

Move office activities to various locations in good order as needed

Manage written and electronic correspondence

Maintain mailing lists in a computer database

Coordinate volunteers if so assigned

Write Thank You notes to acknowledge donations of money and materials

Keep spreadsheets up-to-date on campers, staff, donations and other camp needs

Process camp applications and facilitate special needs

Distribute staff and camper mail daily

Assist Program Director with camper evaluations at the beginning and end of each camp session

Report damaged equipment, buildings or safety hazards promptly to Camp Director

At the end of each camp session, make sure facilities are cleaned and prepared for the next session

At the end of the season, submit an end-of-camp evaluation with recommendations

At the end of camp season, make sure the facilities are clean, equipment is inventoried and stored, and other duties as assigned to close camp

Learn and follow through with safety regulations and emergency procedures

NO SMOKING, USE OF ALCOHOL, or ILLEGAL DRUGS is permitted during summer employment with Opportunities Unlimited for the Blind

Submit all required paperwork on time

Qualifications

This position requires the following:

Must be at least 18 years of age; over 21 is preferred

High school diploma or demonstrated ability

Ability to accept assignments, guidance and supervision from supervisor and other administrative staff

Work well with others

Willing to live and work in an outdoor/camp setting

Ability to work independently

Excellent organizational, interpersonal, written and oral communication skills

Proficient in MS Office, Excel, Facebook

Accurate keyboard skills at 50 wpm or greater

Flexible and creative thinker

Proactive, dependable, honest and cooperative

Adept at working in a team environment, as well as independently

Courteous, polite, neat in appearance, and possessing good personal hygiene

Able to maintain confidentially in all matters

Time Commitment

This position is a 5-6 day per week job, dependent on the camp schedule.

This job description may not list all the duties and responsibilities of the position. The employee will answer to the Camp Director and may be asked to perform other duties. OUB reserves the right to revise this job description at any time. The employee will be evaluated, in part, based upon the performance of the tasks listed in this job description.

This job description is not a contract for employment.