This position serves as office assistant for a camp for children and youth who are blind or who have low vision. The main goal of the camp is to provide a fun and educational setting which promotes independence and quality of life for children and young adults who are blind or have low vision. This position is responsible for varied secretarial duties such as organizing all documents related to the camp including employee and camper files, which contain confidential information such as health forms and evaluations, and camp documentation, such as licensing and/or accreditation documents, state and local reporting, answering phone calls, managing camp mail, and other administrative and secretarial duties of a varied nature.
The office assistant also serves as assistant to the Camp Director and the Program Director and may be asked to perform a variety of duties, such as purchasing supplies, organizing workshops and classes, assisting with food preparation and clean up, special events, and driving campers and staff on field trips.
Maintain all staff and camper files, including health forms, maintaining confidentiality
Assist the Camp Director with camper registration and check-in/check-out procedures
Ensure copies of needed forms are available at all times for check-in/check-out
Keep safe custody of all files, books and documents belonging to OUB
Act as an information source for matters related to OUB Camps.
Monitor weather at Camp Optimist and various locations where campers and staff will be and inform Camp Director and/or Lifeguard or Program Director of threatening weather as instructed
Move office activities to various locations in good order as needed
Manage written and electronic correspondence
Maintain mailing lists in a computer database
Coordinate volunteers if so assigned
Write Thank You notes to acknowledge donations of money and materials
Keep spreadsheets up-to-date on campers, staff, donations and other camp needs
Process camp applications and facilitate special needs
Distribute staff and camper mail
Assist Program Director with camper evaluations at the beginning and end of each camp session
Assist Program Director with setting up and cleaning up activities and helping campers complete projects.
Report damaged equipment, buildings or safety hazards promptly to Camp Director
At the end of each camp session, make sure facilities are cleaned and prepared for the next session
At the end of the season, submit an end-of-camp evaluation with recommendations
At the end of camp season, make sure the facilities are clean, equipment is inventoried and stored, and other duties as assigned to close camp
Learn and follow through with safety regulations and emergency procedures
Submit all required paperwork on time
NO SMOKING, USE OF ALCOHOL, or ILLEGAL DRUGS is permitted during summer employment with Opportunities Unlimited for the Blind
This position requires the following:
Must be at least 18 years of age; over 21 is preferred
High school diploma or demonstrated ability
Ability to accept assignments, guidance and supervision from supervisor and other administrative staff
Work well with others
Willing to live and work in an outdoor/camp setting
Ability to work independently
Excellent organizational, interpersonal, written and oral communication skills
Proficient in MS Office, Excel, Facebook
Accurate keyboard skills at 50 wpm or greater
Flexible and creative thinker
Proactive, dependable, honest and cooperative
Adept at working in a team environment, as well as independently
Courteous, polite, neat in appearance, and possessing good personal hygiene
Able to maintain confidentially in all matters
This position is a 5-6 day per week job, dependent on the camp schedule. This position could be an on-camp 24 hour per day position or an 8 hour per day position.
This job description may not list all the duties and responsibilities of the position. The employee will answer to the Camp Director and may be asked to perform other duties. OUB reserves the right to revise this job description at any time. The employee will be evaluated, in part, based upon the performance of the tasks listed in this job description.